Performance

Verifier function

Scottish Minister's have re-appointed all 32 Scottish Local Authorities as verifiers under section 7 of the Building (Scotland) Act 2003 from 1 May 2017. The period of appointments differ (six years, three years or one year) depending on past performance of the individual local authority.

South Ayrshire Council was re-appointed in 2017 as the building standards verifier for the South Ayrshire geographical area for 3 years until 30th April 2020. This re-appointment requires the building standards service to verify the design and construction of building work for compliance with Building Regulations and Technical Building Standards and to satisfy the demands of the Scottish Government’s performance framework for verifiers.

New performance framework

The appointments are also conditional on the verifiers meeting the Operating Framework 2017 and the Performance Framework 2017. This includes satisfying Scottish Ministers that they are meeting, and continue to meet, performance measures.

Verifiers will be subject to regular monitoring and periodic inspection by Scottish Government. Any extension to the one or three year appointment periods will be subject to the local authority demonstrating improvements in their performance.

Building Standards Verification - Annual Verification Performance Report

As part of the new performance framework, the Scottish Government requires all verifiers to publish an annual performance report from 1st May 2017. This will replace the current Balanced Scorecard and Continuous Improvement Plan and will include previous years performance data and targets.

The Verifiers Role

The principal role of the verifier is to grant building warrants once they are satisfied that the design will satisfy the expanded functional standards introduced by the Act.

Verifiers should be impartial and their working practices transparent;

Verifiers should be competent and consistent in their activity;

Verifiers must be accountable for their actions.

Customer Charter

View the Building Standards Customer Charter

Customer Satisfaction

Results for South Ayrshire Council from the National Customer Satisfaction Survey to Support the Building Standards Verification Performance Framework report by Pye Tait Consulting Year on year comparison (out of 10).

2017 – 7.8
2016 – 8.1
2015 – 8.0
2014 – 8.1

Customer feedback helps us identify areas where we can make improvements.

Balanced scorecard

The Balanced Scorecard has been adopted by South Ayrshire Council as the preferred means of demonstrating best value.

It should be noted that the Balanced Scorecard only covers the Verification role of Building Standards, i.e. the verification of Building Warrant applications and completion certificates. It takes no account of the add-ons such as enforcement and general advice/guidance.

Continuous Improvement Plan

Public interest and continuous improvement are cross-cutting themes and the work to achieve the KPO’s is monitored using the following Continuous Improvement Plan.

Quarterly performance

2017/18 Q2 July-Sept 2017/18 Q3 Oct- Dec 2017/18 Q4 Jan- Mar 2018/19 Q1 April-June 2018/19 Q2 July-Sept
KPO1(a) - Time to issue a building warrant or amendment to warrant from receipt of application 
Total number of BWs and amendments issued250268275258295
Average time per BW (Working Days)50.5253.4659.1060.2065.20
KPO1(b) - Time to issue a first report 
Number of first reports issued251268311274308
% within 15 days32.67%34.33%25.40%27.37%32.79%
% more than 15 days and within 20 days15.14%19.03%17.04%17.52%13.31%
% more than 20 days and within 35 days38.65%22.76%44.05%39.05%24.68%
% more than 35 days13.55%20.15%13.50%16.06%29.22%
KPO1(c) - Time to issue a building or amendment from receipt of satisfactory information 
Total number of BWs and amendments issued166142164167182
% within 6 days45.78%38.73%37.20%36.53%18.13%
% more than 6 days and within 10 days19.28%26.06%28.05%27.54%20.88%
% more than 10 days and within 15 days13.86%11.9%9.76%9.58%18.13%
% more than 15 days21.08%23.2425%26.53%42.31%
KPO2 - Compliance during construction 
Number of CCNPs for "accepted" completion certificates208207167153178
% of CCNPs fully achieved for "accepted" (by relevant person and verifier) completion certificates50%56.04%53.89%53.59%68.54%
% of CCNPs fully achieved by "Relevant Person"50%56.04%53.89%53.59%38.54%
% of CCNPs fully achieved by "Verifier"100%100%100%100%100%
KPO3 - COMMIT TO THE BUILDING STANDARDS CUSTOMER CHARTER 
Customer Charter published on verifier websiteYesYesYesYesYes
Customer Charter web address on verifier websiteYesYesYesYesYes
Customer Charter reviewed since last reporting period00000
Number of cases referred to LABSS Dispute Resolution Process00000
Number of cases referred to LA Complaints formal procedure00000
Number of cases referred to SG Verifier Performance Reporting Service for Customers00000
Number of SG Verifier Performance Reporting Service cases responded to by verifier within 5 days00000
KPO4 - UNDERSTAND AND RESPOND TO THE CUSTOMER EXPERIENCE 
Satisfaction rating from the last National Customer Survey8.17.87.87.87.9
KPO6 - COMMIT TO BUILDING STANDARDS 
eBS published on verifier websiteYesYesYesYesYes
eBS published weblinkYesYesYesYesYes
Number of applications for building warrant or amendment submitted through SG eBS system130172152230205
Number of completion certificates submitted through SG eBS system2425102935
Number of other forms submitted through SG eBS system139142197251286
KPO7 - COMMIT TO OBJECTIVES OUTLINED IN THE ANNUAL PERFORMANCE REPORT 
Verifier Performance Report published on verifier websiteYesYesYesYesYes
Verifier Performance Report published weblinkYesYesYesYesYes
Verifier Performance Report reviewed since last reporting periodNoYesYesYesYes
Verifier Performance Report includes performance dataNoYesYesYesYes
Enforcement 
Section 25 – compliance - No. of notices served00001
Section 26 - continuing requirement - No. of notices served00000
Section 27 – enforcement - No. of notices served00000
Section 28 - defective building - No. of notices served00000
Section 29 - dangerous building emergency action -How many instances LA has taken action00000
Section 30 - dangerous building - No. of notices served00100
Procurator fiscal - No. of enforcement cases referred00000
Local authority undertaking work (in default) - No. of cases where local authority have undertaken work00000