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Records management

South Ayrshire Council is required under Section 53 of the Local Government etc. (Scotland) Act 1994 and in terms of the Code of Practice on Records Management issued under Section 61 of the Freedom of Information (Scotland) Act 2002 to make proper arrangements for the preservation and management of its records.

To ensure that records are managed effectively, the Council has adopted a Records Policy as part of its records management programme detailing how it intends to manage its records.

This relates to all areas of record keeping, including record creation, tracking, storage, retrieval, retention periods and disposal. This Policy details the Council's commitment to ensuring that records are accurate and reliable, can be retrieved easily and are kept for no longer than is absolutely necessary.

For further information on records management and the Council's Records Management Policy, please contact the Ayrshire Archives

Ayrshire Archives Centre
Watson Peat Building
Auchincruive
Tel: 01292 520647
Email: archives@south-ayrshire.gov.uk
Website: www.ayrshirearchives.org.uk

Council records of historical interest that have been identified for permanent preservation have been transferred to the custody of the Council's Archives.

The contents of archives are not included in the publication scheme, although supporting information such as lists of content and guidance to finding information are. However, the contents of our archives are made accessible to the public and requests for access should be directed to the Ayrshire Archives Centre as detailed above.

Copyright

South Ayrshire Council owns the copyright in the information contained in this publication scheme unless otherwise stated. The information can be copied or reproduced (but not re-used – see below) without formal permission, provided it is copied or reproduced accurately, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged. The reproduction of the information for commercial purposes is prohibited.

The publication scheme may however contain information where the copyright holder is not South Ayrshire Council. In most cases the copyright holder will be obvious from the documents. In cases where the copyright is unclear, however, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material or in any other way breaching the rights of the copyright holder.

Copyright works made by central government qualify for Crown copyright protection administered by the Office of Public Sector Information (OPSI). Various categories of Crown copyright material can be reproduced without a formal licence. Information about Crown copyright material is available on the website of the Queens Printer for Scotland at: www.legislation.gov.uk

Re-use of Public Sector Information

Access to the information does not mean that copyright has been waived, nor does it give the recipient the right to re-use the information for a commercial purpose.

If you intend to re-use information obtained from the scheme, and you are unsure whether you have the right to do so, you are advised to make a request to South Ayrshire Council to re-use the information. Your request will be considered under the Re-use of Public Sector Information Regulations 2005 (RPSIs) for which a charge may be imposed. In the event that a charge is payable, you will be advised what this is and how it has been calculated.

Guidance on the RPSI regulations can also be found on the Office of Public Sector Information (OPSI) website at www.opsi.gov.uk/advice/psi-regulations/index.htm

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Last updated: 15 September 2015

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