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Requirements guide

The way you apply for a building warrant online changed from 24 August 2016 with the national e-Development Portal now including eBuilding Standards.

As with any new process we will be looking to introduce temporary measures to ensure that your building warrant application is dealt with efficiently therefore during the transition period we may on occasions request that you submit a paper application instead of or as well as the electronic online application depending on the nature of the application. Please read the requirements below to assist you to determine the most efficient way to submit your building warrant application.

Plans and supporting information

South Ayrshire Council have produced a comprehensive list of the possible requirements we may have in order to process an Electronic Building Warrant application. Some of the requirements are national ones and some of them are the requirements of South Ayrshire Council in order to deem your application valid and determine your application, therefore you must comply with the following requirements.

Attaching plans and drawings

If you chose to submit your application via the portal ALL plans and drawings must have a scale bar, key dimensions, the direction of north, original print (paper) size and relevant scale (e.g. 1:200 at A3, 1:100 at A4) at that print size clearly marked on them.

At this time we request that you submit plans and drawings only on A3 or smaller, this will help South Ayrshire Council process your application more efficiently. For example, consider placing fewer elevations on smaller page sizes, even if this means submitting more documents. We would also recommend only using colour where necessary as this can greatly increase file sizes. At this time we are unable to accept documents that cannot be printed to scale at A3 or A4.

Please ensure that the files are supplied and uploaded in the correct orientation. The file should be saved with the orientation it should be viewed in, landscape or portrait. e.g. drawings to be viewed as landscape are supplied as landscape etc.

Please note: If you cannot reduce your documents to be printed at A3 or A4, you may be asked to submit hard copies of these to us therefore we will continue to accept and assess all other Building Warrant Paper Applications (including follow up documentation) as normal.

Select the paper size of the document and select what kind of document type it is. It is important that these details are correct.

Attach a block/location plan – if you are applying for a building warrant, or submitting a completion certificate where no warrant was obtained, a block/location plan should accompany your application. If you do not already have access to location plans, the eBuildingStandards.scot portal provides links to three accredited block/location plan providers. It should preferably be based on Ordnance Survey information on a scale of 1:1250 (4 Ha), and include a North Point. It should contain enough information of the surrounding area to allow the site to be clearly identified, for example, landmarks, road junctions and so on.

The land your proposal relates to must be outlined in RED and any other adjoining land you own in BLUE.

We may also request a paper copy of the application depending on the complexity of the project and whether it is deemed suitable to vet electronically . If you would like to discuss whether your application should be submitted electronically or on paper please email - Building.Standards@south-ayrshire.gov.uk

Please note that we will review our Temporary transition measures and update our website and the news pages accordingly.

Supporting documentation

Applications: You must include supporting documents for most applications, for example architect drawings.

Additional Documentation: You must include all the extra documents the local authority have asked for or provide all the documents you want to be considered.

We would prefer if all drawings and documentation are attached as .pdf (Adobe Acrobat) files rather than .tif files.

Other file types that will be accepted are the following formats: DOC, DOCX, GIF, JPG, PDF, PLT, TIF, TXT, XLS, and XLW – we are unable to accept CAD files at this time.

You can attach the documents online. You should only send documents by post where you have prior agreement with the local authority to do so.

If attaching electronic files, each file must be no larger than 5 Mb (5120Kb) and you may supply up to 100 Mb in total for all supporting files. If you need to exceed either of these limits you will need to contact South Ayrshire Council Building Standards for further instructions.

Where it is necessary to post a paper document to the Local Authority, it must be on paper no larger than A0 (approximately 1.2 x 0.84m). However, you should only supply an electronic copy on CD or DVD by post to avoid large e-mails or the need to scan documents.

Your document may be printed by the local authority. Ensure that this document can be printed from the submitted file and , if it is a drawing or plan, that it has also been clearly annotated with a scale bar and the key measurements.

The new portal will allow you to submit:

  • Application for building warrant
  • Application for amendment of building warrant
  • Application to extend period of validity of building warrant
  • Application to extend period of use of limited life building
  • Application for temporary occupation or use of a building
  • Application for discharge or variation of a continuing requirement
  • Notice regarding start of work
  • Notice of work stage completion
  • Notice of intention to use an Approved Certifier of Construction
  • Completion Certificate – submission
  • Completion Certificate – where no building warrant was obtained
  • Submission of additional information

Online applications will be simple, save applicants time and money and will be delivered to us swiftly, enabling us to start considering applications sooner.

eBuildingstandards.scot will be accessed through eDevelopment.scot – a new single landing page leading both to the new eBuilding Standards service and to the ePlanning service launched in January 2016. Just one registration is needed, so if you are already registered on ePlanning.scot, you will be able to use the same login details for eBuildingstandards.scot.

For further details please visit www.edevelopment.scot

How applications will be processed

All customers should submit electronic applications using the new eBuilding Standards Portal. This will also allow you to submit additional or follow up information in relation to existing building standards applications. From 24 August, this is the only way you will be able to submit this type of documentation electronically. We will not be accepting any electronic applications or follow up information by email.

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